SharePoint and Project 2010 August Cumulative Updates

August cumulative updates for SharePoint 2010 have been released.

Microsoft SharePoint Foundation 2010

http://support.microsoft.com/default.aspx?scid=kb;EN-US;2352346

Microsoft SharePoint Server 2010

http://support.microsoft.com/default.aspx?scid=kb;EN-US;2352342

Project Server 2010

http://support.microsoft.com/default.aspx?scid=kb;EN-US;2352345

Be the first to know when new updates are released http://services.social.microsoft.com/feeds/feed/OfficeAndRelatedProductsUpdates.

Governance Resources for SharePoint 2010

Governance relates to decisions that define expectations, manage access, and validate performance and investment performance defined by established processes and procedures.  The information here contains references to governance resources as related to SharePoint 2010, for additional information see also Governance Overview (SharePoint Server 2010).

Resources

Resource Center (Governance in SharePoint Server 2010)

The Governance Resource Center provides documentation, references, and solutions to help IT Professionals plan and prepare to govern SharePoint 2010 environments.  The Governance Resource Center aligns to three (3) specific areas:

  1. IT Governance
  2. Information Management
  3. Application Management

Resource Center (ALM Resource Center | SharePoint 2010)

The ALM Resource Center provides documentation, resources, references, and solutions to help Developers with the coordination of all aspects of software engineering.

Whitepaper (SharePoint 2010 Governance Planning)

The SharePoint 2010 Governance Planning whitepaper targets the business value of governance and provides guidance for the necessary governance planning and implementation of SharePoint Server 2010.

Whitepaper (Implementing Governance in SharePoint 2010)

This document focuses on the product and technology aspects of SharePoint governance – the technical implementation. It provides high-level guidance on the many configuration options SharePoint provides to enable you to manage the environment for the benefit of all.

Publication (Essential SharePoint 2010: Overview, Governance, and Planning (Addison-Wesley Microsoft Technology Series)

Essential SharePoint 2010 provides information derived from a business value perspective that documents and illustrates how to plan and implement SharePoint 2010-based solutions to maximize business results.

Tools and Utilities

Tool (SharePoint Site Recycle Bin)

Track, report, and protect deleted sites and site collections with the SharePoint Site Recycle Bin.

The SharePoint Site Recycle Bin is a Microsoft SharePoint Foundation 2010 solution package that when deployed to a Microsoft SharePoint Foundation 2010 or Microsoft SharePoint Server 2010 server farm enables administrators to create a snapshot of subscriptions, site collections and Webs as they are deleted through the SharePoint user interface, the SharePoint Administration Tool, the SharePoint 2010 Management Shell, SharePoint 2010 Central Administration, or SharePoint Designer.

Solutions

Active Directory Domain Services Markers

Active Directory Domain Services Markers can be used to prevent and report on SharePoint installations in your organization.

Quotas

Quotas are used to specify limits to the amount of storage that can be used by a site collection and establish resource limits on sandboxed solutions.

Locks

Locks are used to prevent users from from adding content to or accessing site collections.

Self-Service Site Creation

Self-Service Site Creation is used to allow or prevent  users from creating site collections on demand.

For a comprehensive list of governance features see also http://technet.microsoft.com/en-us/library/cc262287.aspx.

Upcoming TechNet Webcasts

Date: 9/14/10

Time: 1 pm PST

Title: Search Your Way to Success:  Leveraging SharePoint’s Search Capabilities in Public Web Sites

Partner: Ironworks Consulting

Abstract:

Learning Objectives & Key Takeaways:

  • Objective 1: Understand the key principles of enterprise search.
  • Objective 2: Understand the evolution of search within SharePoint (2007 to 2010).
  • Objective 3: Learn how to optimize search for SharePoint sites.

The enterprise search capabilities built in to SharePoint provide an easy win for organizations seeking to achieve a quick return on their SharePoint investment. This technical deep dive will include a discussion of search configuration best practices, strategies for maximizing SharePoint’s capabilities, and simple customizations that can take your search experience to the next level. Special Offer from Ironworks: Ironworks has free certified consulting days set aside for attendees of this webinar.  Reach out to Ironworks (salescontactus@ironworks.com) to find out what consulting help you may qualify for at no cost to you.

Registration:   https://msevents.microsoft.com/CUI/EventDetail.aspx?EventID=1032458983&Culture=en-US

Date: 9/21/10

Time: 1 pm PST

Title: Engaging Users with Content-Driven Web Sites Powered by SharePoint and FAST

Partner:  PointBridge

Abstract:

Content: it’s what attracts visitors to your web site and, more importantly, it’s what keeps them coming back. In this webinar, we’ll see how technologies from Microsoft enable an organization to easily publish information to the web and then allow visitors to interact with the content on their sites. Specifically, we’ll cover: (1) Content management and publishing processes, (2) More than just pages: rich content in SharePoint, (3) Creating search experiences that users love, (4) Pushing content to users dynamically: using search in new way. This webinar will showcase the new capabilities of SharePoint 2010 and FAST Search for SharePoint to act as powerful engines for powering Internet growth.

Registration:  https://msevents.microsoft.com/CUI/WebCastEventDetails.aspx?EventID=1032459051&EventCategory=4&culture=en-US&CountryCode=US

The Office Web Applications Cache

The Office Web Applications cache is used by Word and PowerPoint Web Applications to create a version of a document requested for viewing through the browser improving performance and reducing resource consumption on server machines by making cached versions of a document or presentation available in cases where there are multiple requests for the same document.  An important step in information architecture planning should include aligning the appropriate resources for the Office Web Applications cache through understand the frequency of browser requests and dynamics of the data requested.

The Office Web Applications cache occurs in two (2) distinct tiers, on the server file system and within a “specialized” site collection hosted on a per Web application basis.  Document or presentation requests made through the Office Web Applications are served through both caches as the images are rendered for client consumption.  Both cache locations are used by all site collections within a Web application where the Office Web Applications features activated.

For example, when a client requests a document, the document is rendered through an AppServerHost.exe process and the document subsequently is cached to the server file system cache located on each server from which the content is propagated to the site collection cache which exists on a per Web application basis.  Subsequent requests for the document are rendered from the site collection cache.

Documents existing in the site collection cache are organized into subfolders within a document library (cache) representing the date on which the request was initiated.  For example, if a user requests a Word document on September 1st, 2010, a new subfolder is created within the cache document library labeled date_09-01-2010.

Cache Creation

The Office Web Applications cache is created when the Office Web Apps Cache Creation Timer Job definition (see illustration) executes ensuring a cache exists for each Web application.  The Office Web Apps Cache Creation Timer Job definition runs by default every 5 minutes.

image

The location of the site collection is based on the round robin load balancing logic associated with the creation of site collections in available content databases.  In scenarios where high utilization of the Office Web Applications is anticipated, isolation of this cache should be considered. 

Isolation of the Office Web Applications cache will require the creation of a new content database to receive the cache and moving the existing cache to the new content database.  See example Windows PowerShell script below:

$WebApp = http://<webapplication> $CacheDb = New-SPContentDatabase -Name Contoso_OfficeWebApps_Cache -WebApplication $WebApp -DatabaseServer <serverinstance> Get-SPOfficeWebAppsCache -WebApplication $WebApp | Move-SPSite -DestinationDatabase $CacheDb

Cache Locations

Server File System Location

The server file system cache is located at C:WindowsTemppowerpointcache and C:WindowsTempwaccache and is not configurable.  Proper planning should include understanding both disk space and performance requirements to sustain Office Web Applications usage patterns in your organization.

Web Application Cache Location

The site collection cache is used in conjunction with the server file system cache and is configurable by a Farm administrator.  The following settings can be configured:

  • Cache Size
  • Expiration Period
  • Location

Cache Size

The Office Web Applications site collection cache size specifies the amount of space in bytes allocated to render documents.  A larger cache size is recommend to reduce resource consumption and optimize overall performance to support concurrent requests for the same document or presentation.

See the example Windows PowerShell script below:

$SizeinBytes = 1024 * 1024 * 1024 * 100 Get-SPWebApplication | Set-SPOfficeWebAppsCache -ExpirationPeriodInDays 15 -MaxSizeInBytes $SizeinBytes

The Windows PowerShell script in this example will configure the cache size to 100GB (the default cache size is 100GB) with a 15 day expiration period.  The cache size and expiration period should be configured to support your organizations utilization of the Office Web Applications.  Increasing the cache size and expiration period can help reduce server resource consumption and optimize overall performance.  When configuring a larger cache size you should consider isolating the site collection cache to its own unique content database for the Web application where the Office Web Applications Features have been activated.

Expiration Period

The expiration period specifies the amount of time in days content should remain in the cache before the contents are removed.  The default retention period is 30 days.  A longer expiration period is suitable to support frequent requests over a long period for the same documents or presentations; however, depending on your organizations usage patterns a longer expiration period can result in a larger overall cache size.  Proper profiling and planning should be considered to ensure the cache has proper capacity.

Location

The location of the Office Web Applications cache can be configured on a per Web application basis.

NOTE

When configuring cache size and expiration period the general rules to follow are:

  • Where documents and presentations are accessed frequently and subject to change infrequently, a larger cache size and expiration period can help to improve performance.
  • Where documents and presentations are subject to change frequently, a smaller cache size and shorter expiration period can help to improve performance.

Clearing the Cache

To clear the Office Web Applications cache you will need to clear the server file system cache and the Site Collection cache for the Web application.

  1. Delete the cache files from the server file system cache
  2. Delete the cache files from the site collection cache

To clear the site collection cache (step 2)

Open the SharePoint 2010 Management Shell and enter Get-SPOfficeWebAppsCache at the prompt.  This will return the Office Web Applications site collection cache Url for each Web application in the farm.

image

Enter the desired Office Web Applications site collection cache Url in the browser.

From the Office Web Applications site collection cache navigate to All Content | cache.  (see illustration).

image

Select and delete all folders within the cache.

NOTE

The Office Web Apps Expiration Timer Job definition is installed once per Web application and is responsible for expiring old documents and presentations to ensure the site collection cache utilization remains within the configured storage limits.  The Office Web Apps Expiration Timer Job definition runs by default nightly.